Managing Collections

This guide covers the detailed configuration options available for collections, including dimensions, pricing, suppliers, and more.

Managing collections requires Admin access.

Accessing Collection Settings

Navigate to Collections

Go to SKUs → Collections tab

Open a Collection

Click on a collection name to open its detail view

Navigate Tabs

Use the tabs to access different configuration areas

Overview Tab

The Overview tab displays basic collection information and hierarchy classification.

What’s Shown

Name and Description of the collection
Hierarchy fields: Up to 5 hierarchy levels with their assigned values
Each hierarchy level shows its custom label and current value

Hierarchy values displayed on the Overview tab are set from the Hierarchy tab. They show how this collection is categorized in your product hierarchy.

SKUs Tab

The SKUs tab shows all products in this collection.

Viewing SKUs

See all SKUs with their codes, names, and attributes
Filter by status, dimensions, or search
Click a SKU to open its detail page

Adding SKUs Manually

Click Add SKU or use the global Create SKU function
Select this collection when creating

Using the SKU Generator

The SKU Generator creates all variant combinations automatically:

Click SKU Generator

Open the generator from the SKUs tab toolbar

Configure Templates

Name Template:

{collection_name} - {Size} - {Color}

Result: “T-Shirts - Medium - Blue”Code Template:

{collection_code}-{Size}-{Color}

Result: “TSH-M-BLU”

Select Dimension Values

Check which values to include for each dimension

Preview

Review the SKUs that will be created

Generate

Click Generate to create all SKUs

Use consistent abbreviations in code templates. “M” for Medium, “BLU” for Blue keeps codes short but readable.

Removing SKUs

SKUs can be:

Moved to another collection
Archived (hidden but preserved)
Deleted (permanent - use with caution)

Dimensions Tab

Configure product attributes for this collection.

What Are Dimensions?

Dimensions define variable attributes of products:

Dimension	Example Values
Size	XS, S, M, L, XL, XXL
Color	Red, Blue, Black, White, Green
Material	Cotton, Polyester, Silk
Length	Short, Regular, Long

Creating a Dimension

Click Add Dimension

In the Dimensions tab, click Add Dimension

Configure Dimension

Name: Display name (e.g., “Size”)
Code: Short identifier (e.g., “SZ”)

Add Values

Add the possible values for this dimension:

Click Add Value
Enter the value name and optional code
Repeat for all values

Save

Save the dimension configuration

Managing Dimension Values

Adding Values:

Open the dimension
Click Add Value
Enter the new value

Editing Values:

Click on a value to edit its name or code
Changes don’t affect existing SKUs

Removing Values:

Values can only be removed if no SKUs use them
Archive SKUs first if needed

Deleting a dimension value will fail if any SKUs use that value. Update or archive those SKUs first.

Multi-Level Dimensions

Some dimensions support hierarchical values:

Color
├── Blue
│   ├── Navy Blue
│   ├── Sky Blue
│   └── Royal Blue
├── Red
│   ├── Crimson
│   └── Burgundy
└── Black

This allows filtering at any level.

Hierarchy Tab

Configure how this collection fits into your product hierarchy.

Setting Hierarchy Values

For each hierarchy level, select the appropriate value
This categorizes all SKUs in the collection
Used for reporting and filtering

Example

If your hierarchy is: Category > Subcategory > Line Set values like:

Category: “Apparel”
Subcategory: “Tops”
Line: “T-Shirts”

Inventory Tab

View aggregate inventory for the collection.

What’s Shown

Total inventory across all warehouses
Breakdown by warehouse
Health status summary
Coverage days

This is a read-only view. To adjust inventory, use the Inventory dashboard or transactions.

Suppliers Tab

Manage suppliers who provide products in this collection.

Collection-Level Suppliers

Assign suppliers at the collection level when:

A supplier provides all products in the collection
Pricing and lead times are consistent

Adding a Supplier

Click Add Supplier

In the Suppliers tab, click Add Supplier

Select Supplier

Choose from your supplier list

Configure Details

Default lead time
Default pricing/cost
Minimum order quantities

Save

Save the supplier relationship

SKU-Level Override

Individual SKUs can have different supplier configurations that override collection defaults.

Pricing Tab

Configure pricing for products in the collection.

Pricing Matrix

The pricing matrix lets you set prices based on dimensions:

           | Small | Medium | Large | XL    |
Red        | $20   | $22    | $24   | $26   |
Blue       | $20   | $22    | $24   | $26   |
Premium    | $30   | $33    | $36   | $39   |

Setting Up the Matrix

Open Pricing Tab

Navigate to the collection’s Pricing tab

Select Dimensions

Choose which dimensions affect pricing

Enter Prices

Fill in prices for each combination

Save

Prices are applied to SKUs in the collection

Channel-Specific Pricing

Prices can vary by sales channel:

Base price for all channels
Override for specific channels (e.g., higher on Amazon)

BOM Tab

Bill of Materials for collections with manufactured products.

What is BOM?

BOM defines what components make up a finished product:

T-Shirt (Finished Good)
├── Fabric - 0.5 meters (Component)
├── Thread - 1 spool (Component)
├── Label - 1 piece (Component)
└── Poly Bag - 1 bag (Component)

All items in a BOM should be of SKU type Component. This includes raw materials, packaging materials, and parts.

Collection-Level BOM

Set up BOM at the collection level when products share components:

All t-shirts use the same fabric
Quantities may vary by size

Configuring BOM

Add Component

Click Add Component in the BOM tab

Select SKU

Choose the component SKU (must be SKU type Component)

Set Quantity

Enter how much of this component is needed

Add More

Repeat for all components

Save

BOM is applied to products in the collection

Settings Tab

General collection configuration.

Available Settings

Setting	Description
Name	Collection display name
Description	Detailed description
Code	Short identifier (SKU prefix)
Status	Draft or Active (lifecycle status)

Collection Lifecycle Status

Collections have a lifecycle status separate from archiving:

Status	Description
Draft	Collection is being configured, not ready for use
Active	Collection is ready for manufacturing/inventory use

Archiving a Collection

Archiving is separate from the Draft/Active status:

Open Settings

Go to the collection’s Settings tab

Archive Collection

Click Archive or toggle the archived setting

Confirm

Confirm the archive action

Effects of archiving:

Collection hidden from default lists
SKUs remain active (unless individually archived)
No new SKUs can be added
Historical data preserved

Restoring a Collection

Find the collection (use filters to show archived)
Open Settings tab
Unarchive the collection

Best Practices

Plan Before Creating

Map out your dimensions and structure before creating collections. It’s easier to set up correctly than to reorganize later.

Use Consistent Naming

Establish naming conventions for:

Collection names
Dimension values
SKU codes

Consistency makes searching and reporting easier.

Document Your Structure

Keep notes on why collections are organized a certain way. This helps onboard new team members.

Regular Maintenance

Periodically review collections:

Archive unused collections
Clean up old dimension values
Verify supplier information

Next Steps

Dimensions

Deep dive into dimension configuration

Product Hierarchy

Set up product categorization

SKU Generation

Create SKUs from dimensions

Suppliers

Manage supplier relationships

​Managing Collections

​Accessing Collection Settings

​Overview Tab

​What’s Shown

​SKUs Tab

​Viewing SKUs

​Adding SKUs Manually

​Using the SKU Generator

​Removing SKUs

​Dimensions Tab

​What Are Dimensions?

​Creating a Dimension

​Managing Dimension Values

​Multi-Level Dimensions

​Hierarchy Tab

​Setting Hierarchy Values

​Example

​Inventory Tab

​What’s Shown

​Suppliers Tab

​Collection-Level Suppliers

​Adding a Supplier

​SKU-Level Override

​Pricing Tab

​Pricing Matrix

​Setting Up the Matrix

​Channel-Specific Pricing

​BOM Tab

​What is BOM?

​Collection-Level BOM

​Configuring BOM

​Settings Tab

​Available Settings

​Collection Lifecycle Status

​Archiving a Collection

​Restoring a Collection

​Best Practices

​Next Steps

Dimensions

Product Hierarchy

SKU Generation

Suppliers

Managing Collections

Accessing Collection Settings

Overview Tab

What’s Shown

SKUs Tab

Viewing SKUs

Adding SKUs Manually

Using the SKU Generator

Removing SKUs

Dimensions Tab

What Are Dimensions?

Creating a Dimension

Managing Dimension Values

Multi-Level Dimensions

Hierarchy Tab

Setting Hierarchy Values

Example

Inventory Tab

What’s Shown

Suppliers Tab

Collection-Level Suppliers

Adding a Supplier

SKU-Level Override

Pricing Tab

Pricing Matrix

Setting Up the Matrix

Channel-Specific Pricing

BOM Tab

What is BOM?

Collection-Level BOM

Configuring BOM

Settings Tab

Available Settings

Collection Lifecycle Status

Archiving a Collection

Restoring a Collection

Best Practices

Next Steps